e-Commerce Management, Location Management and P&L Management Solutions for Seuco

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Customized Solutions with Modaltrans

Problem

Coffee vending machines in certain locations such as gas stations, usually have swiping machines as a payment method. It is a legal obligation to invoice the sold products in a daily basis. A list of sold products during the day is reported by appointed personnel, since it takes time and unnecessary usage of the workforce, the productivity of the business stumbles. There were some difficulties in analysing how much material used in the production of coffee and how much profit and loss did the machine caused.

Also, there was not any tool for checking the coffee machines and issue invoices in more than one location.

Before Modaltrans

Before e-Commerce Warehouse and P&L Management, Seuco was manually doing all these via Excel. Appointed personnel would issue the invoices and product information by examining the machines every other day or once a week. Then they were forwarding the collected information to the related person or they were the ones who are also responsible to fill out the documents. Then, they were listing every single sold product and the material that was used in the production of coffee. To analyse total cost and stock, even the material’s weight and the cost was being calculated manually. This caused problems such as errors in calculating, missing information, wasting too much time than necessary, extra workload. It affects productivity due to the increasing amount of margin of errors.

With Modaltrans

Modaltrans produced a solution to prevent projected and already occurred problems. By developing an e-Commerce Warehouse Management tool, Modaltrans enabled vending machines’ invoice and product information to transfer automatically and directly into the programme. Through these documents, related person/people can view whether the stock status is sufficient or how much shopping has been made and how much product has been used. We deduct the materials used by the sold product from the stock automatically, in this way, Seuco achieves more reliable and accurate results.

Besides, the P&L report is automatically reported at the end of each month, with the information collected throughout the month. For example, when a latte is bought, all the expenses like a paper cup, milk, depreciation of the coffee machine are listed automatically with the P&L report. We also share information such as rent, vehicle expenses and depreciation in the places where these locations are connected with the headquarters. All of these can be shared with the selected department such as accounting additionally. This reduces the troubled process of analysing and calculating. The personnel responsible for checking the machines are now able to take a photo of the coffee machines and add them to the relevant page for inspectors to review. Furthermore, defective machines can be easily identified in this way.

In addition, Seuco started to sell their products via e-Commerce sites and Modaltrans developed a similar system to the e-Commerce warehouse management system. The transactions from these sites will be added to P&L reports automatically. Thus, filling extra Excel documents will become redundant.

Edi Integration for Rhenus

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Customized Solutions with Modaltrans

Electronic Data Exchange (EDI) is the controlled transmission of relevant documents from computer to computer in a standard electronic format between business partners.

PROBLEM

Since business documents are customized in B2B applications, information confusion occurs when data exchange is required between businesses, and this prevents the correct execution of business processes. Especially companies working intensively with foreign countries needed a standardized format in data exchange in order to prevent information confusion and to save time and cost.

BEFORE INTEGRATION

Before the EDI integration, Rhenus was manually performing the information that needs to be transferred to the other party when performing its international transports. In other words, load, status and delivery information were entered manually by the personnel of the exporting region and transmitted to the importing region personnel. This was a waste of time in data transfer. This situation not only affected productivity within the office, but also caused the total duration of transports to be prolonged due to delays in the planning phase. In addition, due to manual processes, the margin of error was high, resulting in loss of confidence and cost increase.

WITH INTEGRATION

Modaltrans developed a solution for this problem and realized the EDI integration that the company needed. The data that needs to be transmitted while carrying out the migration process is organized over Modaltrans within the framework of EDI standards and is performed automatically. Thus, the party that will send the load enters the necessary information into the system. With Modaltrans EDI integration, it standardizes the data and transmits it to the other party in a complete and fast way. Thus, the margin of error is reduced, saving time and cost; More importantly, since there is no lack of information between the parties, the transport can be completed smoothly. Processes before transportation are carried out in a more planned, speedy and efficient manner thanks to this automated system that has been activated.

Modaltrans also automatically sends entry-exit and arrival notices to the parties. Container information will be shared automatically with the integration in the near future.

EDI integration, Rhenus cargo sender or receiver with Turkey, Rhenus transfers the relevant data in Germany or Spain. CMR information for land transport; The bill of lading information is transferred in EDI format for air and sea shipments. With the “Send EDI” button on the position, data is collected on the other party’s server in the SAP infrastructure.