Location-Based Notifications for Gökbora International Transport

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Customized Solutions with Modaltrans

Problem

Location-Based Notification is a system that instantly reports the date and time the vehicle arrives at the location or locations where it will receive and deliver the cargo, with GPS data during transportation. At the same time, it provides the opportunity to continuously track the status of the load with instant notifications. The general job description of logistics companies is transporting goods from one location to another. That is why delivering the goods at the planned time, is one of the most important parameters of productivity. In large organizations, the process is completed with multiple loading, customs and transfer points. Companies with large vehicle fleets need to control hundreds of vehicles that need to visit multiple locations to complete their tasks. Also, if we take into consideration that goods that may deteriorate or be damaged must be delivered in a short period, it is crucial for companies that vehicles arrive at customs and the destination at the planned time. For this reason, a system that helps to track the transportation process was needed.

Before Location-Based Notification System

Before the Location-Based Notification system, tracking a vehicle, whether it passed through customs smoothly and whether it arrived at the unloading point, was only possible by communicating with the driver. In addition, if we think that logistics operations must be tracked/followed from different departments, branches and companies, besides the difficulty of the data flow of the traditional method/procedure; calls, Whatsapp messages and mail load between parties negatively affected the productivity. Besides the financial consequences of the process not being planned and transparent, loss of trust and reputation between the parties is a serious threat logistics companies are facing.

With Location-Based Notification System

With Modaltrans’ Location-Based Notification system, Gökbora International Transport receives an email and notification from the system when vehicles approach the loading points, customs and unloading points. By using the GPS data, the time that has been wasted on the stopovers are reported. At the same time, when the vehicle left the exit point and arrived at the point of destination, the owner and the receivers of the goods can receive a departure-arrival notification depending on the preference. This facilitates controlling the operations that have more than one loading, customs and transfer points. Through the Location-Based Notification system, it is determined when the vehicle reached customs or the second loading point and how long it stayed there. Every 15 minutes, the system is updated and detects whether the goods arrived at the delivery destinations. A separate automatic notification is sent when the vehicle arrives, and when the goods are delivered. When the vehicle delivered the goods, information is directly coming to Modaltrans’ system and the status changes automatically. Especially, determining the status of the goods is the key element of this system. If the vehicle does not arrive at the loading and unloading point on time, the system reports the delay information by specifying the time and date.

Due to the instant tracking of the goods by Modaltrans and Gökbora International Transport, the logistics process is facilitated. Especially for 3PL companies such as Gökbora International Transport, to ensure coordination in different collection centres, warehouses and different countries and branches and to increase the in-team communication skills is very critical in terms of efficiency, Location-Based Notification saves a large workload and positively affects productivity. Besides, with the instant data flow provided by the system, it can automatically transmit the arrival-departure notification containing the load information to its customers. This strengthens customer relationships. In addition, due to the continuous control of the load situation and the notification of the staff within the team and to the other party, the intense communication traffic of the personnel also ends with the Location-Based Notification system, and the work efficiency of the personnel is also positively affected.

e-Commerce Management, Location Management and P&L Management Solutions for Seuco

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Customized Solutions with Modaltrans

Problem

Coffee vending machines in certain locations such as gas stations, usually have swiping machines as a payment method. It is a legal obligation to invoice the sold products in a daily basis. A list of sold products during the day is reported by appointed personnel, since it takes time and unnecessary usage of the workforce, the productivity of the business stumbles. There were some difficulties in analysing how much material used in the production of coffee and how much profit and loss did the machine caused.

Also, there was not any tool for checking the coffee machines and issue invoices in more than one location.

Before Modaltrans

Before e-Commerce Warehouse and P&L Management, Seuco was manually doing all these via Excel. Appointed personnel would issue the invoices and product information by examining the machines every other day or once a week. Then they were forwarding the collected information to the related person or they were the ones who are also responsible to fill out the documents. Then, they were listing every single sold product and the material that was used in the production of coffee. To analyse total cost and stock, even the material’s weight and the cost was being calculated manually. This caused problems such as errors in calculating, missing information, wasting too much time than necessary, extra workload. It affects productivity due to the increasing amount of margin of errors.

With Modaltrans

Modaltrans produced a solution to prevent projected and already occurred problems. By developing an e-Commerce Warehouse Management tool, Modaltrans enabled vending machines’ invoice and product information to transfer automatically and directly into the programme. Through these documents, related person/people can view whether the stock status is sufficient or how much shopping has been made and how much product has been used. We deduct the materials used by the sold product from the stock automatically, in this way, Seuco achieves more reliable and accurate results.

Besides, the P&L report is automatically reported at the end of each month, with the information collected throughout the month. For example, when a latte is bought, all the expenses like a paper cup, milk, depreciation of the coffee machine are listed automatically with the P&L report. We also share information such as rent, vehicle expenses and depreciation in the places where these locations are connected with the headquarters. All of these can be shared with the selected department such as accounting additionally. This reduces the troubled process of analysing and calculating. The personnel responsible for checking the machines are now able to take a photo of the coffee machines and add them to the relevant page for inspectors to review. Furthermore, defective machines can be easily identified in this way.

In addition, Seuco started to sell their products via e-Commerce sites and Modaltrans developed a similar system to the e-Commerce warehouse management system. The transactions from these sites will be added to P&L reports automatically. Thus, filling extra Excel documents will become redundant.

Edi Integration for Rhenus

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Customized Solutions with Modaltrans

Electronic Data Exchange (EDI) is the controlled transmission of relevant documents from computer to computer in a standard electronic format between business partners.

PROBLEM

Since business documents are customized in B2B applications, information confusion occurs when data exchange is required between businesses, and this prevents the correct execution of business processes. Especially companies working intensively with foreign countries needed a standardized format in data exchange in order to prevent information confusion and to save time and cost.

BEFORE INTEGRATION

Before the EDI integration, Rhenus was manually performing the information that needs to be transferred to the other party when performing its international transports. In other words, load, status and delivery information were entered manually by the personnel of the exporting region and transmitted to the importing region personnel. This was a waste of time in data transfer. This situation not only affected productivity within the office, but also caused the total duration of transports to be prolonged due to delays in the planning phase. In addition, due to manual processes, the margin of error was high, resulting in loss of confidence and cost increase.

WITH INTEGRATION

Modaltrans developed a solution for this problem and realized the EDI integration that the company needed. The data that needs to be transmitted while carrying out the migration process is organized over Modaltrans within the framework of EDI standards and is performed automatically. Thus, the party that will send the load enters the necessary information into the system. With Modaltrans EDI integration, it standardizes the data and transmits it to the other party in a complete and fast way. Thus, the margin of error is reduced, saving time and cost; More importantly, since there is no lack of information between the parties, the transport can be completed smoothly. Processes before transportation are carried out in a more planned, speedy and efficient manner thanks to this automated system that has been activated.

Modaltrans also automatically sends entry-exit and arrival notices to the parties. Container information will be shared automatically with the integration in the near future.

EDI integration, Rhenus cargo sender or receiver with Turkey, Rhenus transfers the relevant data in Germany or Spain. CMR information for land transport; The bill of lading information is transferred in EDI format for air and sea shipments. With the “Send EDI” button on the position, data is collected on the other party’s server in the SAP infrastructure.