Customs Software is a program or a website that enable its users to manage their customs process. While you can work with a broker to create and submit your declarations, you can also do these by yourself with customs software.

As you know, with the UK leaving the EU and starting the Brexit process, the need for import-export software has escalated due to the new regulations and declarations.

While it can change from one to another, basically, you can submit import-export declarations, safety and security declarations[exit summary declaration (EXS) and entry summary declaration (ENS)], transit declarations and all the other customs procedures through customs software without the need for additional programmes or software.

What is Customs Declaration Service Software?

Customs Declaration Service (CDS) software, provides companies in the logistics industry with a platform to create all the mandatory declarations and documents and also enables users to submit the declarations to CDS. Running every operation you need on one single platform saves you time by combining the necessary elements which are obligated for the productivity of the business. This will facilitate the workload caused by the redundant document mass.

While some of the customs software only offers customs modules, some help you to cover every operation you will need to run your business. These are usually called Freight Management Software or simply Logistics Software. For example with Modaltrans, besides creating customs declarations, you can manage different departments such as HR, accounting, and warehouse from one single page via any smart device with an internet connection.

What does the Customs Declaration Service do?

The Customs Declaration Service (CDS) is a customs declaration platform used in Northern Ireland and Great Britain trade since August 2018.

It will be a replacement for the currently used system, CHIEF (Customs Handling of Import and Export Freight).

There will be few changes between CHIEF and CDS. The codes that were used in CHIEF will be different in CDS. And you will need to add new or different data with the declaration you will submit.

These new import and export tariffs that are required by the Union Customs Code (UCC) can be done via CDS.

Also, if you use the payment methods which are given down below, you will be affected by the changes in declaration payments.

  • Flexible Accounting System (FAS) accounts
  • Immediate Payments
  • Guarantee Accounts
  • Individual Guarantees

For detailed information, you can view the other posts about Brexit and visit the Brexit page.

Customs Declaration Software Integration Benefits for Export and Import Business

One of the most troubling things, if you are dealing with customs, is the prices that are paid for the declarations. Paying superabundant numbers to brokers to get your vehicle through customs is redundant when there is an affordable solution for your import-export operations.

So other than paying less, what do these import and export software promise?

Creating your declarations and being able to follow every step of the process, gives a sense of independence. Considering the other companies that brokers work with, priority is not always you. You just need software to be your own broker. While it increases your speed, it also increases productivity. You will no longer wait for your turn, you will create and submit the declarations in less than 10 minutes. What makes it possible to submit customs declarations in a short amount of time is the capability of the software that stores the data in its structure. You may ask: “What does it mean?”

To keep it simple, you won’t have to write down every single piece of information such as the consignee, consignor, departure customs, carrier etc. over and over again. The only thing you should do is to put in the data that you will need through the customs process, for once. Let me tell you about the importance of storing the data.

For years (and still), logistics companies used Excel documents to keep their data which caused an excessive amount of documents and prints to pile up. It fills up the memory of the computers and unfortunately, it is archaic. Logistics is an industry that evolves exponentially, to keep up with the race, you have to follow innovations in logistics closely. Nevertheless, these old ways of doing business which forces you to manually enter information hinder your process. It is challenging, boring, and takes so much time. However, now it is avoidable.

Customs Declaration Software Solutions After Brexit

CHIEF (Customs Handling of Import and Export Freight) was a system of HMRC, which is a responsible department for basically collecting taxes, and it was used for managing the declarations and goods. The most important changes that came along with the Brexit process were the new system that took over the place of CHIEF and the new border control system.

CDS has already been used since 2018 for the trades between Northern Ireland and the UK. But since the Brexit transition period, it’s been implemented to take CHIEF’s place. With the new service and declarations, you need to work with a system that can keep pace with the evolving technology. Unlike the ERP or Standalone systems, cloud-based customs software is the best way to be always up to date with the newest adjustments. Cloud-based customs software are constantly updated according to the needs of businesses.

Lastly, let’s talk about GVMS. GVMS (The Goods Vehicle Movement Service) is the new UK government border control system. GVMS will link declaration references together, also link the movement of goods declarations and notify customers about their goods HMRC status. It is one of the most useful features that came with Brexit, for that reason Modaltrans has completed the integration of HMRC as a priority.

As Modaltrans we are continually following new developments to provide you with a better experience. All the integrations that you will need for customs are completed already, and for the other operations you will need in the future, we are always ready. Work with the right partner that offers tailor-made export and import solutions for your unique needs.

What are CSPs?

Community System Providers (CSP) are community network services that provide port/airport electronic information exchange. They are directly linked to HMRC and other government agencies and connected to the CHIEF and CDS. There are a total of 5 CSPs located in ports and inland clearance locations that work with freight forwarders, shipping lines, haulage companies, customs brokers and other commercial logistics companies.

CNS whose system name is Compass alongside maritime container traffic also deals with air and courier. It is linked to seaport locations at Southampton, London, Gateway, Tilbury (part), Portsmouth, Belfast approximately 80 ETSFs. Apart from the Compass system, CNS has another system specifically for air transportation that is called CNS Air Courier.

Maritime Cargo Processing (MCP) also known as its systems’ name Destin8, mainly handles maritime container traffic and is linked to seaport operations at Felixstowe, Great, Yarmouth, Immingham, Hull, Teesport, Tyne, Blyth, Grangemouth, Aberdeen, Greenock, Liverpool, Cardiff(1), Bristol, Thamesport, London Container Terminal (Tilbury), Harwich, Ipswich plus approximately 70 ETSFs.

CCS-UK controls air cargo import and export at most of the UK airports.

DHL Aviation (UK) Ltd. is both the carrier and system user and only handles traffic for its customers in the air environment. It is located in East Midlands Airport /Heathrow/Manchester/London/Colney.

Descartes Ltd. has a system named Pentant that includes three systems. For air, they have an import frontier inventory system. For maritime they have an import and an export frontier inventory system. They are linked to Ro-Ro – Dover/ Air – London City Airport and Warton, Aerodrome/ Maritime/ a variety of smaller ports/wharfs/berths.

All the terms we mentioned above may seem to make the supply chain and logistics operation much more difficult than it used to be, but with a simple, easy-to-use interface, Modaltrans will take the burden off your shoulders. We are offering you every module you will need; customs, transport management, fleet management, accounting and finance management, CRM, warehouse management, HR. If you are interested, get in touch with us!

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